Tip 51: The Importance of Subfolders

by shannon on October 22, 2012

It is worthwhile creating subfolders within both your Inbox and e-mail account. The subfolders in the Inbox can be designated for the action that needs to be taken with each e-mail such as: Call, Research, Consider, Answer, Very Important. For some people, getting their Inbox down to zero is possible each day by creating subfolders within the Inbox. This allows you to focus on just one task, i.e., making calls, doing research, composing responses, etc.

Once an e-mail has been read and followed up on it can then be either filed or deleted. Most business e-mails probably need to be filed so that you can track the progress of a discussion or project. This is why subfolders are so important. Create subfolders within each project, department, or subject. If you have your own business, you may want to group by subject such as Advertising, Clients, and Taxes.

Know that most e-mail programs will also allow you to create subfolders within these folders so that your Taxes folder can be further divided into 2010, 2009, 2008, etc. When working with a large group on a project, you may want to break the project down into subfolders within the project heading. This would allow you to find specific correspondence much more quickly.

You can always use the search feature, but this does not replace the importance of creating and implementing a system for tracking and organizing your e-mail accounts.

Previous post:

Next post: