10 Minute Tidy Office Tip 21: Productive Meetings

by shannon on September 15, 2014

Oh, so many meetings, so little time! Doesn’t it feel that way some days? Try to make meetings more productive whether you are leading them or participating by following these simple steps:

• Decide if you really need to be there. Could you get this information later or from someone else? If you don’t need to be there, don’t waste your time.
• Consider if you can decline or cancel a meeting request, and if not, determine if the meeting can be replaced by a phone call.
• Do you have something to contribute? If so, take the time to be prepared so that you can offer your information in a clear, concise way.
• If you requested the meeting, be organized as to your agenda, keep the meeting on schedule, and be sure that you follow up with any one after the meeting. It is always helpful if you can distribute the agenda before the meeting so that all those attending will know how to make the best use of their time and come prepared.

When meetings are consistently long or boring, suggest having a timekeeper, or choose an effective moderator. You can create accountability by having the late arrivals take notes. In order to maintain the respect and consideration of everyone involved in the meeting, be sure to end on time.

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10 Minute Tidy Office Tip 22: Making Phone Calls

by shannon on September 8, 2014

Phone calls can be interruptive to your workflow. They are also often very necessary and important. Here are some suggestions for being more efficient on the phone:
1. Have a phone message book, ideally with duplicate pages
2. Get all relevant info first: name, phone number, date, issue, or subject of call
3. Have a “cheat sheet” next to phone log with standard questions for clients so that you are directing the flow of the conversation rather than them taking too long to tell their story
4. Tell them up front how long you have for the phone call, i.e., 1 minute, 5 minutes
5. Be sure it is clear before ending the call who will be calling whom next with what information, i.e., What is the follow up?

In general, it may be easier to manage your workflow by calling people closer to lunchtime if you only need to leave a message. Try calling them later in the day if you think they’ll need time to think about their response overnight, or to gather the information you are requesting.

If you liked this tip, download the ebook today for only $2.99: http://www.10minutetidy.com/

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10 Minute Tidy Office Tip 23: Marketing is Important

September 1, 2014

Marketing seems to go along with finance: you either love it or resist it. And yet, if you have an office, you are most likely to be responsible for both. Whether you work for a large company or have your own business, we all usually need to deal with numbers in our office. If you […]

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10 Minute Tidy Office Tip 24: Schedule Time for Professional Development

August 25, 2014

Life is an ongoing process and it’s fun to learn new things. Be sure to schedule time for your own professional development. Whether your profession requires you to take continuing education classes or not, it’s great to attend seminars and conferences. Being out of your office and interacting with others in your field will expand […]

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10 Minute Tidy Office Tip 25: Designated Time for Reading

August 18, 2014

Can you take just 10 minutes to be quiet and read something while you are in your office? It seems like we rarely read while at our desks, but it is important to keep up with reports, new ideas and concepts, and our own professional development. If 10 minutes a day isn’t enough time for […]

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10 Minute Tidy Office Tip 26: Designated Time for Filing

August 11, 2014

Having a daily or weekly time for filing is more important than you may realize. Usually, if you are filing regularly, the papers that need to be filed are active, current work. When you work with multiple current clients, their papers need to get back into their folders so that they are not lost in […]

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10 Minute Tidy Office Tip 27: Look Around: What Works Well For You?

August 4, 2014

Most often, new clients want to tell me about all the things that aren’t working for them in their office. Today’s tip has you focus on what IS working. Do you like where your desk is located? My desk is in a bright, sunny bay window looking out onto my back yard. Could you relocate […]

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10 Minute Tidy Office Tip 107: Hire a Professional Organizer

June 23, 2014

You have made it this far, congratulations! Now that you have done all that you can do, if you feel you still need an extra organizational boost, hire a Professional Organizer. Professional Organizers exist to help you reduce your clutter, create organized systems, and increase your productivity. Any organizing job will get done faster and […]

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10 Minute Tidy Office Tip 106: Assemble an Emergency Supply Kit

June 16, 2014

Recommended Items To Have In An Emergency Supply Kit: • Water: one gallon of water per person per day for at least three days, for drinking and sanitation • Food: at least a three-day supply of non-perishable food • Can opener for food • Mess kits, paper cups and plates, plastic utensils, paper towels • […]

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10 Minute Tidy Office Tip 105: Document Office Procedures

June 9, 2014

Creating a procedures manual will help you do repetitive as well as rarely performed tasks efficiently and consistently. It will also allow others to perform these tasks correctly in the event someone is out of the office, or when there is employee turnover. The best way to document a task is while you are performing […]

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