10 Minute Tidy Office Tip 21: Productive Meetings

by shannon on September 15, 2014

Oh, so many meetings, so little time! Doesn’t it feel that way some days? Try to make meetings more productive whether you are leading them or participating by following these simple steps:

• Decide if you really need to be there. Could you get this information later or from someone else? If you don’t need to be there, don’t waste your time.
• Consider if you can decline or cancel a meeting request, and if not, determine if the meeting can be replaced by a phone call.
• Do you have something to contribute? If so, take the time to be prepared so that you can offer your information in a clear, concise way.
• If you requested the meeting, be organized as to your agenda, keep the meeting on schedule, and be sure that you follow up with any one after the meeting. It is always helpful if you can distribute the agenda before the meeting so that all those attending will know how to make the best use of their time and come prepared.

When meetings are consistently long or boring, suggest having a timekeeper, or choose an effective moderator. You can create accountability by having the late arrivals take notes. In order to maintain the respect and consideration of everyone involved in the meeting, be sure to end on time.

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