10 Minute Tidy Office Tip 19: Most Important Tasks First

by shannon on September 29, 2014

This seems obvious, doesn’t it? And yet we all want to do the easiest tasks first to have a sense of accomplishment. It is so easy to develop a routine of coming into your office, checking your voice-mail and e-mail, and having that decide what you should do today. Creating the habit of deciding your 5 most important tasks to do the night before would really help you stay on track with getting the most important tasks done before getting distracted by new things that come up.

By focusing on your top 5 most important tasks, you will more easily meet your goals and complete projects on time. An electronic action item management system will help you prioritize and reshuffle daily tasks as necessary without having to erase or rewrite handwritten task lists. Depending on whether you are Mac or PC based, choose a program that will easily sync with your smartphone and is easy for you to use. If an electronic system is too complicated to use, you will not want to use it daily.

It is important to recognize the difference between a task and a project. A task is one step that you can accomplish for a project. This can often be something that can be accomplished in 10 minutes. A project consists of multiple tasks. Focus on your top 5 tasks to do today.

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